The ACVB reserves the right to take any action the ACVB deems prudent or necessary to safeguard the ACVB Website and your information in the ACVB systems and databases from malicious or unwarranted attack by viruses, hackers, or other miscreants.
 

Contests on www.arlington.org
 
To participate in the contest, visitors may log on to www.arlington.org to fill out an entry form.  Entry forms will be available on the contest page.  The ACVB is not responsible for entries not received due to difficulty accessing the internet, service outages or delays, computer difficulties or other technological glitches.

Contest are open to all who are 18 years of age or older. Employees of the ACVB, advertising agencies and participating sponsors/promotional partners are ineligible to participate or win. 

The ACVB does not sell, lease, exchange or disclose your personally identifiable information with third-party non-affiliated persons, unless it is required by law or disclosure is necessary to those persons that operate our websites, manage our contests/events and conduct prize fulfillment ("operational providers") and to protect the safety of our visitors, employees or property.  The ACVB also expects our operational providers to protect your privacy. 
 
The ACVB may provide aggregate statistics about our contestants, traffic patterns and related website information to reputable third-party vendors but these statistics will not include personally identifying information. 

Contest winner(s) are chosen at random. Decisions of ACVB management with respect to the contests are final. Winner(s) will be contacted by email and/or phone.   If the winner(s) cannot be contacted within 72 hours after the prize is awarded, an alternate winner will be selected. Odds of winning depend upon the number of eligible entries received. 
 
Payments of all federal, state and local taxes are solely the responsibility of the winner.  Winners may be required to sign an IRS Form W-9 or the equivalent. 
 
The ACVB, in its sole discretion, reserves the right to disqualify any person tampering with the entry process, the operation of the ACVB Web Site or who is otherwise in violation of the rules. The ACVB further reserves the right to cancel, terminate or modify the contest if it is not capable of completion as planned, including infection by computer virus, bugs, tampering, unauthorized intervention or technical failures of any sort. 
 
Failure to comply with the contest rules may result in a contestant's disqualification, at the sole discretion of the ACVB. 
 
The ACVB is not responsible for typographical or other errors in the printing, the offering or the administration of the contest or in the announcement of a prize.
 

Collection and Use of Your Information by Third Parties
 

Please note that third parties offer goods and services on and through the ACVB Website. We assume each such third party has its own internal privacy policy and data collection and use practices. The ACVB does not have any responsibility for their practices.
 

Changing and Deleting Your Personal Information 
 
You may request the ACVB change or delete your personal information in ACVB systems and databases by submitting a detailed description of the desired action to the following e-mail address: e-marketing@ACVB.org.

Please note that after the ACVB processes a change or deletes your personal information from active ACVB systems and databases, it is possible that non-active residual copies of your information may still exist in ACVB systems and on archive or backup media.
 

Electronic Newsletters 
 
We offer free, electronic newsletters, updates and e-mail reminders as a service to our registrants, based upon your voluntary subscription. You will only receive an electronic newsletter if you have requested it (opted-in). We do not share our mailing lists with any third parties, including advertisers or partners.
 

GENERAL PRIVACY GUIDELINES

We use your Personal Information to provide you with the features, services, or goods you request.  We will also use your Personal Information to notify you about updates, new features, programming and activities that may be of interest to you.  (We explain below in the next section what our policy is for the collection, use and disclosure of Personal Information to Advertisers.)
 

We may also use your information for hiring, operational and business purposes, or to find out how we can improve our website via surveys or online tracking mechanisms.   We use aggregate Personal Information to help us to evaluate and modify existing services and features.  We also use your Personal Information to develop new services and features that may be of interest to you. 
 

We will not sell, exchange, rent, lease or otherwise disclose your Personal Information or Sensitive Personal Information to other third party marketers or any such persons that are not associated with the Station as Advertisers unless it is necessary to: 1) conform to regulatory and legal requirements or to comply with legal process; 2) to protect the safety and security of our users, employees, or property; 3) to defend the rights of the Site or the Station; or 4) to enforce the Terms of Use Agreement.    
 

It is also necessary that we share your Personal Information and Sensitive Personal Information with our operational service providers, the specialists that provide internal marketing support to the ACVB and activities in regards to Site design, development, hosting and operations including maintenance, management, storage and/or fulfillment of our membership and e-mail clubs, various contests, sweepstakes, services, events and online stores.  We use operational service providers to efficiently provide the full range of content, activities and membership services we bring to you and we request that our operational service providers also protect your privacy and not disclose your Personal Information or Sensitive Personal Information to third party marketers that are not associated with the Station or website.  Additionally, such providers are not to use your personal Information for their own marketing or promotional purposes.
 

In the event that the assets or stock of the Station, its corporate licensee or parent company(s) are sold or transferred, merged with a different company or entity, restructured, or subject to other fundamental corporate changes, we reserve the right to disclose any and all databases compiled from Personal Information or Sensitive Personal Information collected by the Station to such successor.  We will seek to obligate the Station's successor to agree to the terms of the Privacy Policy, as it may hereafter be modified, but cannot guarantee that we will be able to do so or that the successor company will comply with this obligation. 
 

We reserve the right to collect Personal Information using any new technology yet to be developed and to use such technology to provide new services and features to you, as well as for marketing and promotional purposes.  Specific information regarding your choice to Opt-in or to Opt-out to such use, or for sharing your Personal Information with Advertisers, will be provided once the new technology, service, or feature is introduced.
 

WEBSITE COLLECTION, USE, AND DISCLOSURE OF PERSONAL INFORMATION
 

Generally, you may browse this Site without providing any Personal Information.  For certain activities (such as contest and sweepstakes registrations, membership, awards points and loyal listener clubs, music sampling and surveys, news/sports/weather alerts, nominations for civic or Best Teacher/Coach awards, or registration for chat rooms and message boards) the Personal Information you voluntarily provide may include your first/middle and last name, home address, business address, email address, telephone number, mobile phone/text messaging device number, birth date, gender, employer or personal preferences, depending on the activity. 
 

Unless stated otherwise, we do not request contact information for a mobile phone, text messaging or any wireless device that includes a domain name address (such as ".net" or ".com") as part of the contact information. Federal law prohibits the sending of commercial email messages directly to a wireless device that uses a domain name, unless you have first given your affirmative consent. We may inadvertently collect a wireless device number that includes a domain name when you send us an inquiry or register for a contest or membership club. However, we will not knowingly use that contact information for sending commercial email.  We reserve the right to respond to user inquiries or requests sent via a wireless device that uses a domain name as such messages are not deemed to be commercial email and therefore, are not regulated by Federal law.  However, when "computer to phone" commercial emails are prohibited by law, we may reject your wireless device contact information when such information is submitted for certain Site features or services.  We will attempt to notify you if we will need new contact information.
 

For specific purposes (such as the purchase of goods and services) we may request a type of confidential personally identifiable information which shall be called "Sensitive Personal Information" and is defined as any individual's: (1) social security number; (2) driver's license number or state identification card number; or (3) account number, credit or debit card number, in combination with any required security code, access code or password that would permit access to an individual's financial account.  This Sensitive Personal Information will only be used to implement the specific activity or event it was submitted for.  We will not share your Sensitive Personal Information with Advertisers.
 

However, more general Personal Information will be used to implement the specific activity or event and will also be used for the marketing of additional events, services and merchandising for this Site and the Station.  
 

COOKIES AND IMAGE TAGS 
 

The use of cookies is an industry standard and they are currently used on most websites, including this Site.  Cookies are a small text file containing a unique identification number that is transferred from a website to the hard drive of a user's computer so that the website administrator or a third party operational service provider may identify the computer and passively track the user's activities on the website.  Image tags work in conjunction with cookies and are small image files that may be located on select pages of our Site, or with-in web-based email newsletters that we may send.  (Image tags are also called web beacons, web bugs, clear GIFs or single-pixel GIFs.)  Tracking is important because we can better understand what parts of our website are used the most, when to launch new services and how to enhance current offerings.  We may share the information we receive from cookies and image tags with third-parties and our Advertisers in aggregate form, which means that such information does not contain specific Personal Information or Sensitive Personal Information about any one visitor.
 

In short, cookies and image tags collect a user's Internet protocols and server information.  Such data files allow our Site to remember your web browser when you visit our Site and are necessary tools for quick and efficient access to membership clubs, awards programs and contests.  A cookie will not allow the Site to learn any Personal Information (such as your real name and email address) or Sensitive Personal Information that you have not otherwise disclosed.  Cookies and image tags allow the Site to remember important information that will make the Site easier for you to use and helpful in our administration of various activities. We do not use cookies or image tags to collect other Personal Information or Sensitive Personal Information unless you give us permission to do so.
 

You can choose to have your computer warn you each time a cookie or image tag is being sent, or you can choose to turn off all such devices.  This is done through your browser.  If you turn cookies off, you may not have access to many features at our Site that make your Internet experience more efficient and enjoyable - like the features mentioned above - and some of our other services will not function properly.
 

CHILDREN'S PRIVACY POLICY 
 
 

Although persons of all ages may visit our Site and participate in activities that do not require the collection of Personal Information or Sensitive Personal Information, we do not knowingly or intentionally collect Personal Information or Sensitive Personal Information from children under the age of 13. Except for the limited circumstances listed below, we will automatically reject and delete the registration or entry of any person we believe in good faith to be underage.  Any false or fraudulent registration or entry from a minor will be deemed to be ineligible and will disqualify the minor from the receipt of a prize, benefit, or other participation. 
 

Except to meet Federal Communications Commission ("FCC"), or other regulatory and legal purposes, we will not use, store, or disclose any child's Personal Information to a third party without prior parental consent.
 

This Site has a special section designed for children or may have contests and prizes that could appeal to children.  However, we do not knowingly or intentionally collect personal Information from children.  If we unintentionally receive Personal Information from children under the age of 13 in relation to this activity, we will comply with the Children's Online Privacy Protection Act of 1998 ("COPPA") and reject and destroy such correspondence upon knowledge of such collection, except for the limited circumstances above.  For more information about COPPA, please see the Federal Trade Commission's website: www.ftc.gov.

MONITORING AND USE OF AGGREGATE PERSONAL INFORMATION 
 

We reserve the right to monitor and edit any Personal Information about our users, including information about the use of website activities and services, the contents of users' email and messages for internal purposes, and when necessary, to disclose to law enforcement personnel, and/or the employer and/or Internet Service Provider of a user that is not in compliance with the Terms of Use Agreement or Privacy Policy.  We will take such measures if we believe it is necessary to protect the security, integrity, and operations of this Site.  Without disclosure of Personal Information or Sensitive Personal Information about individual users, we may provide aggregate statistics about our users, traffic patterns and related website information to Advertisers, reputable third party vendors or marketing companies. 
 

This Site licenses third party ad-server software to provide banner advertising on the Site.  We will place cookies on your computer that collect Personal Information, monitor your website or Internet usage via this software and such information will be collected, used, and stored in the same manner that other Personal Information is collected on this Site.  The third party software licensor does not have access to your Personal Information.  
 

 Your Questions and Concerns
 

If you have questions or concerns about this Privacy Policy or any of ACVB's use of your information, please contact the ACVB at the following e-mail address: privacy@Greater Houston.net.
 

Changes to this Privacy Policy
 

On occasion the ACVB may amend or change this Privacy Policy by updating or revising this posting, with the revised terms taking effect as of the date of its posting.
 

--and-
 

Greater Houston Convention & Visitors Bureau
901 Bagby
Houston, TX 77002
Phone Number: 1-800-4-HOUSTON
 

Posted: November 29, 2004